All the features you need to run your school
Lessons management
Clients settlements
Online registration
Communication
Participants management
Instructors management
Lessons and course management
Create and manage your timetable
- Interactive calendar tailored to all types of lessons (recurrent and one-off, individual and group) as well as events (e.g. open days)
- Adding breaks (e.g. holidays)
- View of instructors and locations availability
- Warnings when creating classes in inaccessible rooms/tracks/courts
- Postponement/cancellation of lessons
- Self-management of lessons by instructors
Analyse completed lessons
- Summary of the number of hours/classes per period by location, group level or instructor
Manage making up for absences
- Self-reporting of absences by the client
- Automatic suggestions of a make-up date for the customer and the possibility of online signing up
- Setting own rules for making up absences and their limits
- Automatic reminders to the customer about making up absences
- Automatic notification to the instructor of a reported absence
Keep school yearbook online
- Attendance check
- Editing and view of grades, progress, lesson topics and homework
- Sharing links to online material
- Joining online lessons directly from the system
Clients settlements
Automatically settle accounts with your customers
- Automatic billing to customers through online payments (similar to online shopping)
- Automatic reminders about missed payments (including a link to the payment or a transfer number)
- Automatic (or manual) issuing of an invoice after each payment with the possibility to choose the VAT rate and GTU code (integration with Fakturownia)
Create intelligent pricing
- Calculator which automatically sets the price according to the number of lessons per week
- Individual pricing (e.g. discounts for regular customers)
- Own discount codes, which reduce the payment amount when signing up online
- Additional fees (e.g. when selling books for the new term)
- Flexible possibility to determine the repayment schedule (instalments, in advance etc.)
Analyse payments
- Report with list of arrears (clients in arrears and amount owed)
- Summary report of payments for a given period
- Revenue analysis (e.g. summary of revenue by group, average revenue per lesson)
Interested?
Online registration
Collect online registrations for lessons
- Flexible course registration form for posting on your own website (automatic and 24/7)
- Form design automatically adapted to the page design
- Lesson registration via app
- Automatic sign-up confirmation emails for the customer
- Tracking of sign-up form conversions from Google and Facebook ads
- Possibility of posting a table of courses on your own website (with the possibility of signing up for lessons where there are free places)
Replace contracts with acceptance of terms and conditions
- Registration only after acceptance of terms and conditions
- View of customer’s accepted terms and consents
Confirm submissions by receiving an immediate advance payment
- Collection of an advance or full fee during registration
Organise camps, half-camps, tournaments and open days
- Separate registration forms for camps, half-camps, tournaments and open days
- Registration for camps via app
Communication
Communicate with customers
- Mass e-mail/SMS sending to group participants
- Contact with participants who have classes on specific days (e.g. all those who are due to come this weekend)
- Automatic reminders for individual lessons
- Mass messaging to participants in camps and other events
Communicate with instructors
- E-mails/SMSs to all or specific instructors
Participants management (CRM)
Manage participant data
- 360° Client view – full participant history in one place
- Adding custom fields to the participant profile (e.g. remarks, learning progress, date of medical examination)
- Managing the development of participants through an innovative module of skills and levels
- Categorising participants by their level
- Data recovery
- Independent change and update of participant data
Verify participants coming to classes
- Check that participants are not overdue and are registered for the lesson (by scanning the participant’s QR code)
Analyse and predict participants’ behaviour
- Report of clients at risk of cancellation (minimum 3 absences in a row)
- Report of clients discharged from groups (who discharged and on what date)
Instructors management
Manage instructors
- Determination of the working hours of the instructors
- Summary of instructors’ work in a given period including a list of lessons and number of hours worked
- Deactivation of instructors who no longer work
Automatic settlement of instructors
- Automatic calculation of instructors salaries based on the number of hours worked and the rate you enter
Manage substitutions
- Reporting of substitution by instructors
- Report with a summary of substitutions for a given period
Schedule a demo presentation
Interested? We conduct free online presentations showing how ActiveNow can help with you problems.
Please leave your contact details – we’ll be in touch to find a suitable time for you.