All the features you need to run your school

Lessons and course management

Create and manage your timetable

Interactive calendar for recurring, one-off, individual, group lessons and events (e.g. open days)
Easy addition of school breaks and holidays to the schedule
Real-time visibility of instructor and location availability
Automatic warnings for double-booked rooms or courts
Quick cancellation or rescheduling
Self-management of lessons by instructors Instructor panel

Analyse completed lessons

Automatic calculation of total hours and classes held in a chosen period
Report filtering by location, group level, or instructor

Manage making up for absences

Self-reporting of absences by clients through the system Client panel
Automatic suggestions for make-up lesson dates with online sign-up Client panel
Customizable rules and limits for making up missed classes
Automatic reminders to a client about available make-up sessions
Real-time notifications for instructors about newly reported absences

Keep school yearbook online

Attendance check Instructor panel
Access to grades, progress reports, lesson topics, and homework Instructor panel Client panel
Direct sharing of links to online materials Instructor panel Client panel
One-click joining of online lessons directly from the system Instructor panel Client panel

Client settlements

Automatically settle accounts with your customers

Automatic billing through integrated online payment system Client panel
Automatic reminders for missed payments
Automatic or manual invoice generation after each payment
Configurable VAT rates and GTU codes (integration with Fakturownia)

Create intelligent pricing

Automatic price calculation based on the number of lessons per week
Individual pricing options (e.g. discounts for regular customers)
Custom discount codes for use during online registration
Ability to add extra fees (e.g. for books, materials)
Flexible payment schedules (installments, advance payments etc.)

Analyse payments

Detailed reports on arrears, including lists of clients and amounts owed
Summary report of payment for a given period
Revenue analysis (e.g. by group, average per lesson)

Interested?

Make an appointment for a system presentation

Online registration

Collect online registrations for lessons

Flexible course registration form to integrate with your own website
Automated 24/7 sign-up processing without manual intervention
Form design adapted to match your website’s visual style
Direct class registration via the mobile app Client panel
Automatic sign-up confirmation e-mails to customers
Conversion tracking for sign-up forms from Google and Facebook Ads
Course table display on your website with real-time availability of free places

Replace contracts with acceptance of terms and conditions

Mandatory acceptance of terms and conditions required before registration
Instant view of all terms and consents accepted by each client

Confirm submissions by receiving an immediate advance payment

Collection of advance payments or full fee during the registration process

Organise camps, half-camps, tournaments and open days

Separate, dedicated registration forms for special events
Fast event registration available directly through the mobile app Client panel

Communication management

Communicate with customers

Mass e-mail and SMS messaging to specific groups Instructor panel
Direct contact with participants scheduled for specific dates Instructor panel
Automatic reminders for individual lessons
Mass messaging dedicated to special event attendees Instructor panel

Communicate with instructors

E-mail or SMS notifications sent to all or selected instructors

Participants management (CRM)

Manage participant data

Full 360° client view with complete participant history in one place
Custom fields for participants’ profiles (e.g. including remarks, progress)
Tracking of skills and levels through a dedicated development module
Categorization of participants based on their proficiency level
Data recovery options for deleted information
Independent change and update of participant data Client panel

Verify participants coming to classes

Real-time verification of payment status and registration for specific lesson
Quick participant check-in via QR code scanning

Analyse and predict participants’ behaviour

Automatic reports identifying clients at risk of cancellation (e.g. after 3 absences in a row)
Detailed reports on participants who have left groups, including discharge dates

Instructors management

Manage instructors

Determination of working hours for all instructors
Summaries of work in any given period, including lesson lists and total hours
Quick deactivation of instructor profiles for former employees

Automatic settlement of instructors

Automatic calculation of instructors’ salaries based on the hours worked and custom rates

Manage substitutions

Reporting of substitution by instructors
Summary reports of all substitutions made within a selected time frame

Mobile app

Provide parents and instructors with access to the system from anywhere

For the parent

View of the lesson schedule and upcoming classes
Reporting and making up for a child’s absences
Access to future and completed lessons
Preview of current and future settlements
Payment of dues directly in the app
Possibility to sign up for courses and events
Push notifications about changes and announcements

For the instructor

View of the class calendar
Possibility to check attendance at classes
Register of conducted classes
Access to the list of participants in specific classes
Preview of assigned substitutions

Features available in 4 panels tailored to the needs of each user group

Admin panel
Instructor panel
Client panel
Reception panel

Schedule a demo presentation

Interested? We conduct free online presentations showing how ActiveNow can help with your problems.

Please leave your contact details – we’ll be in touch to find a suitable time for you.