All the features you need to run your school

Lessons management

Clients settlements

Online registration

Communication

Participants management

Instructors management

Lessons and course management

Create and manage your timetable
  • Interactive calendar tailored to all types of lessons (recurrent and one-off, individual and group) as well as events (e.g. open days)
  • Adding breaks (e.g. holidays)
  • View of instructors and locations availability
  • Postponement/cancellation of lessons
  • Self-management of lessons by instructors
Analyse completed lessons
  • Summary of the number of hours/classes per period by location, group level or instructor
Manage making up for absences
  • Self-reporting of absences by the client 
  • Automatic suggestions of a make-up date for the customer and the possibility of online signing up 
  • Setting own rules for making up absences and their limits
  • Automatic reminders to the customer about making up absences
  • Automatic notification to the instructor of a reported absence
Keep school yearbook online
  • Attendance check 
  • Entering (view) grades, progress, lesson topics and homework
  • Sharing (using) links to online material 
  • Joining online lessons directly from the system 

Clients settlements

Automatically settle accounts with your customers
  • Automatic billing to customers through online payments (similar to online shopping) 
  • Automatic reminders about missed payments (including a link to the payment or a transfer number)
  • Automatic (or manual) issuing of an invoice after each payment with the possibility to choose the VAT rate and GTU code (integration with Fakturownia)
 
Create intelligent pricing
  • Calculator which automatically sets the price according to the number of lessons per week
  • Individual pricing (e.g. discounts for regular customers)
  • Own discount codes, which reduce the payment amount when signing up online
  • Additional fees (e.g. when selling books for the new term)
  • Flexible possibility to determine the repayment schedule (instalments, in advance etc.)
Analyse payments
  • Report with list of arrears (persons in arrears and amounts owed)
  • Summary report of payments for a given period
  • Revenue analysis (e.g. summary of revenue by group, average revenue per lesson)

Online registration

Collect online registrations for lessons
  • Flexible course registration form for posting on your own website (automatic and 24/7)
  • Form design automatically adapted to the page design
  • Lesson registration via app
  • Automatic sign-up confirmation emails for the customer
  • Tracking of sign-up form conversions from Google and Facebook ads
  • Possibility of posting a table of courses on your own website (with the possibility of signing up for lessons where there are free places)
Replace contracts with acceptance of terms and conditions
  • Registration only after acceptance of terms and conditions
  • View of customer accepted terms and consents
Confirm submissions by receiving an immediate advance payment
  • Collection of an advance or full fee during registration
Organise camps, half-camps, tournaments and open days
  • Separate registration forms for camps, half-camps, tournaments and open days
  • Registration for camps via app

Communication

Communicate with customers
  • Mass e-mail/SMS sending to group participants
  • Contact with participants who have classes on specific days (e.g. all those who are due to come this weekend) 
  • Automatic reminders for individual lessons
  • Mass messaging to participants in camps and other events
Communicate with instructors
  • E-mails/SMSs to all or specific instructors
 

Participants management (CRM)

Manage participant data
  • 360° Client view – full participant history in one place 
  • Adding custom fields to the participant profile (e.g. remarks, learning progress, date of medical examination)
  • Categorising participants by their level 
  • Data recovery 
  • Independent change and update of participant data 
Verify participants coming to classes
  • Check that participants are not overdue and are registered for the lesson (by scanning the participant’s QR code)
Analyse and predict participants’ behaviour
  • Report of clients at risk of cancellation (minimum 3 absences in a row)
  • Report of clients discharged from groups (who discharged and on what date)

Instructors management

Manage instructors
  • Determination of the working hours of the instructors
  • Summary of instructors’ work in a given period including a list of lessons and number of hours worked
  • Deactivation of instructors who no longer work
Automatic settlement of instructors
  • Automatic calculation of instructors salaries based on the number of hours worked and the rate you enter
Manage substitutions
  • Reporting of substitution by instructors
  • Report with a summary of substitutions for a given period

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