Simple pricing

The Premium plan, from 125 zł net per month (for a school with up to 50 students), includes all system features, an SMS package (100 a month on the smallest plan), onboarding with your own account manager, and technical support on business days from 8:00 to 19:00.

As your school grows, you automatically move to a higher plan and only pay the difference for the days left in the billing period. If your student numbers drop, the plan automatically moves back down.

You only pay separately for partner services, if you use them: PayU’s 1.2% fee on online payments and your Fakturownia subscription. You can also use our Free plan with the basic features at no cost.

For 14 days, you get the full Premium plan for free, and you don’t need a credit card to start the trial. Everything you add during that time (students, courses, settings) stays in your account. If you don’t choose a plan after 14 days, your account automatically switches to the Free plan. We don’t charge you anything, and Premium features such as online sign-ups, online payments and the client panel are turned off. If you go with Premium, you pick up right where you left off.

You can start the trial at any time, including mid-semester. From day one you have your own account manager, who will help you set up the system and guide you through onboarding.

We know that moving hundreds of students’ and parents’ records can be stressful, especially when your school is in full swing. That’s why you don’t have to do it yourself.

Your account manager will send you a ready-made Excel template. Just fill it in with your students’ data and send it back, and we’ll import everything into the system within one business day. If you’re switching to ActiveNow from another system, it’s even simpler: just export your data to Excel, and we’ll take care of the rest.

Absolutely. Over 2,500 schools and clubs from more than 40 industries use ActiveNow, including language, swimming and dance schools, martial arts, coding and tennis clubs, and community and therapy centers.

You can tailor the system to the way you work. ActiveNow handles group and individual classes, semesters, camps and workshops, for children and adults, at one location or several.

Parents pay for classes with BLIK, credit or debit card, Apple Pay, Google Pay or instant bank transfer, right from their phone or from a link in an e-mail. The money goes to your school’s PayU account.

You set up the PayU account with help from your account manager, and verification usually takes a few business days. Setting up the account comes with a one-time verification fee of 29 zł, and PayU charges the school a 1.2% fee on each payment.

Online payments are optional and work alongside regular bank transfers and cash, which you record in the system manually.

Many schools appreciate online payments because they save them a lot of time. The system automatically marks fees as paid, sends parents reminders about overdue balances and can issue an invoice right away. You no longer have to track who paid and when: the payments take care of themselves.

Yes. At ActiveNow, we don’t want to lock anyone in, so there is no notice period. If you pay monthly, simply remove your card in your account settings, and you won’t be charged again. You keep access to all features until the end of the billing period.

With an annual plan it’s even simpler, because it doesn’t renew automatically. Before the year ends, we’ll get in touch to ask whether you’d like to stay with us longer. If not, you don’t have to cancel anything.

After you cancel, your account switches to the Free plan, and all your data stays in your account. If you ever want to come back, you’ll find everything exactly as you left it.

If you’d rather delete your data permanently, e-mail us at support@activenow.io from the e-mail address linked to your account.

Yes. Our support team is available every business day from 8:00 to 19:00, by phone, via live chat in ActiveNow and by e-mail. In their reviews, schools very often praise us for exactly that: fast, knowledgeable and friendly support.

From the start, you also have your own account manager. They’ll guide you through onboarding, migrate your data and help you set up the system to fit your school’s needs.

No, they don’t. Parents sign their child up through a form that you put on your website, share on Facebook or send to them as a link—no login or account needed.

Even so, it’s worth encouraging parents and adult students to create an account, because it makes things easier for both of you. They then have everything in one place: they can check the class schedule, report an absence, sign up for a make-up class and pay for classes. They can do all this in a web browser or the mobile app.

You, in turn, get fewer calls and messages with simple questions, and you can send the invitation to create an account straight from your admin panel.

The student and parent data that goes into ActiveNow belongs to your school. In GDPR terms, your school is the controller: it decides what data it collects and why. ActiveNow is the processor, which means we store that data and use it only to make the system work for your school. We don’t use it for any other purpose.

The rules are set out in our data processing agreement (DPA). You’ll find a template in ActiveNow’s legal documents.

When signing up, parents accept your school’s terms and the required consents online, so you don’t have to collect them on paper. Every parent can also access their data: they can check it, correct it or download it, and if they leave your school, they can ask for it to be deleted.

You’ll find more details in our help article on GDPR.

Yes, through its integration with Fakturownia, a popular Polish invoicing service. Just connect your Fakturownia account to ActiveNow once in the system settings.

From then on, ActiveNow can issue invoices for you. When a parent pays online, the invoice is issued automatically, without you doing anything. For bank transfer or cash payments, you can issue one with a single click from the payment. Invoices are saved in your Fakturownia account, and you send them to parents from there. The parent’s e-mail address is already on the invoice, so you don’t have to retype anything.

Fakturownia sends the invoices to KSeF, Poland’s national e-invoicing system. Just turn this option on in its settings. You can also choose to send to KSeF only the invoices for customers with a tax ID (NIP). Your Fakturownia subscription is billed separately, at its own rates.