All the features you need to run your school
Lessons management
Clients settlements
Online registration
Communication management
Participants management
Instructors management
Mobile
app
Lessons and course management
Create and manage your timetable
- Interactive calendar for recurring, one-ff, individual, group lessons and events (e.g. open days)
- Easy addition of school breaks and holidays to the schedule
- Real-time visibility of instructor and location availability
- Automatic warnings for double-booked rooms or courts
- Quick cancellation or rescheduling
- Self-management of lessons by instructors
Analyse completed lessons
- Automatic calculation of total hours and classes held in a chosen period
- Report filtering by location, group level, or instructor
Manage making up for absences
- Self-reporting of absences by clients through the system
- Automatic suggestions for make-up lesson dates with online sign-up
- Customizable rules and limits for making up missed classes
- Automatic reminders to a client about available make-up sessions
- Real-time notifications for instructors about newly reported absences
Keep school yearbook online
- Attendance check
- Access to grades, progress reports, lesson topics, and homework
- Direct sharing of links to online materials
- One-click joining of online lessons directly from the system
Clients settlements
Automatically settle accounts with your customers
- Automatic billing through integrated online payment system
- Automatic reminders for missed payments
- Automatic or manual invoice generation after each payment
- Configurable VAT artes and GTU codes (integration with Fakturownia)
Create intelligent pricing
- Automatic price calculation based on the number of lessons per week
- Individual pricing options (e.g. discounts for regular customers)
- Custom discount codes for use during online registration
- Ability to add extra fees (e.g. for books, materials)
- Flexible payment schedules (installments, advance payments etc.)
Analyse payments
- Detailed reports on arrears, including lists of clients and amounts owed
- Summary report of payment for a given period
- Revenue analysis (e.g. by group, average per lesson)
Interested?
Online registration
Collect online registrations for lessons
- Flexible course registration form to integrate with your own website
- Automated 24/7 sign-up processing without manual intervention
- Form design adapted to match your website’s visual style
- Direct class registration via the mobile app
- Automatic sign-up confirmation e-mails to customers
- Conversion tracking for sign-up forms from Google and Facebook Ads
- Course table display on your website with real-time availability of free places
Replace contracts with acceptance of terms and conditions
- Mandatory acceptance of terms and conditions required before registration
- Instant view of all terms and consents accepted by each client
Confirm submissions by receiving an immediate advance payment
- Collection of advance payments or full fee during the registration process
Organise camps, half-camps, tournaments and open days
- Separate, dedicated registration forms for special events
- Fast event registration available directly through the mobile app
Communication management
Communicate with customers
- Mass e-mail and SMS messaging to specific groups
- Direct contact with participants scheduled for specific dates
- Automatic reminders for individual lessons
- Mass messaging dedicated to special event attendees
Communicate with instructors
- E-mail or SMS notifications sent to all or selected instructors
Participants management (CRM)
Manage participant data
- Full 360° client view with complete participant history in one place
- Custom fields for participants profiles (e.g. including remarks, progress)
- Tracking of skills and levels through a dedicated development module
- Categorization of participants based on their proficiency level
- Data recovery options for deleted information
- Independent change and update of participant data
Verify participants coming to classes
- Real-time verification of payment status and registration for specific lesson
- Quick participant check-in via QR code scanning
Analyse and predict participants’ behaviour
- Automatic reports identifying clients at risk of cancellation (e.g. after 3 absences in a row)
- Detailed reports on participants who have left groups, including discharge dates
Instructors management
Manage instructors
- Determination of working hours for all instructors
- Summaries of work in any given period, including lesson lists and total hours
- Quick deactivation of instructor profiles for former employees
Automatic settlement of instructors
- Automatic calculation of instructors salaries based on the hours worked and custom rates
Manage substitutions
- Reporting of substitution by instructors
- Summary reports of all substitutions made within a selected time frame
Mobile app
Provide parents and instructors with access to the system from anywhere
For the parent
- View of the lesson schedule and upcoming classes
- Reporting and making up for a child’s absences
- Access to future and completed lessons
- Preview of current and future settlements
- Payment of dues directly in the app
- Possibility to sign up for courses and events
- Push notifications about changes and announcements
For the instructor
- View of the class calendar
- Possibility to check attendance at classes
- Register of conducted classes
- Access to the list of participants in specific classes
- Preview of assigned substitutions
Schedule a demo presentation
Interested? We conduct free online presentations showing how ActiveNow can help with you problems.
Please leave your contact details – we’ll be in touch to find a suitable time for you.